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CHESF Field Trip and Activities Committee
Guidelines
Thank you for volunteering
to be on the Field Trip and Activities Committee. It is our goal that CHESF
offer a variety of enriching activities throughout the year to accommodate our
diversified membership.
Any member can organize a
field trip or activity. Some events will be appropriate for a certain age
group, many will overlap, and some events will be provided for the entire
family. We have chairpersons to represent different ages to ensure that each
group is adequately provided for.
Committee Chairperson:
If you have been asked to serve as the committee chairperson, rather than
planning all the events yourself, we encourage you to enlist other members with
similar aged children to help decide which events to offer. This will
provide an opportunity for you and your children to build relationships with
other CHESF families as well as help share the
responsibility of planning. Provide those committee members with a copy of this
Committee Guidelines form and mentor them as they learn to plan one event. Our
goal would be for you to enlist enough individuals so that committee members
would be responsible for only two or three field trips a year.
We are looking forward to a
great year and appreciate your involvement. Here are some guidelines to help
you plan your event.
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When thinking of ideas,
plan activities that your family would like to attend and then invite others to
join you in the form of a CHESF field trip. If you are having trouble coming up
with ideas, consult the Field Trip Ideas page.
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Once you have your idea,
check the online activities calendar to select a date that will not conflict
with other events. For better attendance try to avoid scheduling too much
during one week. Also, plan far
enough ahead to allow for RSVP and collection of funds if needed beforehand.
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Call facility to schedule
date for field trip/activity. Using the Activity Planner as a guide, gather all
pertinent information. Consider age restrictions, minimum number required, and
group size limitations. Communicate to host age of children attending so
material covered is age-appropriate.
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Publicize your event.
Write up a news announcement that includes: Event name, date, time, location and directions, cost,
RSVP date, any other pertinent details and list your name, e-mail and phone
number as the contact person. Consult with Field Trip and Activities Coordinator
if you have any questions. Post announcement to CHESF Chatter Yahoo Group
for distribution to members. Keep in mind if you submit by the 28th of the
month, your field trip will also be publicized in the CHESF monthly newsletter.
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Respond to all inquiries
in a timely manner.
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Collect any fees charged
whether in advance or at the door. Some field trips require a minimum number of
attendees in order to get a discounted price. When appropriate, you may need to
request advance payment. Some businesses offer a free ticket with a certain
number of tickets purchased. To be fair, include the value of this free ticket
when calculating the cost of individual tickets or offer a reduced rate to a
family with several children attending.
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Plan to arrive early and
if needed, setup before and be responsible for cleanup after event.
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Do your best to make this
event a positive experience for both the homeschooler and the host. We
represent homeschooling in general and want to leave a good impression. Inform
Field Trip and Activities Coordinator of any problems that may arise.
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Send thank you
notes/e-mails after event as appropriate.
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Provide news article for
CHESF monthly newsletter with details of event by the 28th deadline.
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Events
