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CHESF Fellowship Committee Guidelines

Thank you for volunteering to be on the Fellowship Committee.  It is our goal that CHESF offer three family fellowships a year. These may be but are not limited to a Back-to-School Bash, Thanksgiving festival, Christmas party, Valentine’s party, Country Jamboree, picnic, or potluck. The Steering Committee upon recommendation of the Fellowship Coordinator will determine which events to offer for the current school year and establish the Annual Calendar of Events.  We are looking forward to a great year and appreciate your involvement.  Here are some guidelines to help you plan your event.

?         Reserve location and set date for fellowship. If a fee will be charged for using facility, seek approval from Steering Committee.  Arrange for tables, chairs, microphones, time to open for setup, etc.  Consider collecting a love offering if no fee is charged.

?         Publicize your event.  Write up a news announcement and submit to Communications Coordinator and Webmaster.  Include:  Event name, date, time, location and directions, cost, what to bring, RSVP date, any other pertinent details and your name, e-mail and phone number as the contact person.  Keep in mind the deadline for the monthly newsletter is the 28^th of the month and Thursday at noon is the deadline for weekly e-mail updates and reminders.

?         Depending upon type of event being planned, allow sufficient lead time for members to respond and prepare.

?         Plan agenda, solicit speaker if desired and enlist volunteers as needed.

?         Keep Steering Committee updated as to your progress and respond to all member inquiries in a timely manner.

?         Collect any fees/donations and keep list of expenses; submit to Treasurer for reimbursement.

?         Plan to arrive early for setup and be responsible for cleanup after event.

?         Send thank you notes/e-mails after event as appropriate.

?         Provide news article for CHESF monthly newsletter with details of event.

Your primary goal in planning this event is to provide support and build relationships among member families.  It is our desire to offer a variety of events that would be of interest to both genders and to provide social networking opportunities.

Thank you again for volunteering.  Please feel free to contact the Fellowship Coordinator if you have any further questions.

Your CHESF Steering Committee

   Send mail to INFO@CHESF.org with questions or comments about this web site.
   Last modified: September 24, 2008