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Survey graduating seniors as to preferences (cap/gown
colors, diploma cover, type reception, etc.)
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Reserve location for Commencement and set date in accordance with
Steering Committee Calendar of Events. If a fee will be charged for using
facility, seek approval from Steering Committee. Arrange for tables, chairs,
microphones, piano, time to open for setup, rehearsal, etc. Consider collecting
a love offering if no fee is charged.
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Utilize the CHESF website, monthly newsletter, and e-mails to keep
membership apprised of progress. Write up a news announcement and submit to
Communications Coordinator in accordance with deadlines.
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Work with Yearbook Advisor to arrange for senior photographs and
submissions for yearbook.
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Advise seniors of FPEA graduation requirements and deadlines.
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Advise seniors
of options for class rings.
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Determine operating budget, and submit to Steering Committee by
end of October for approval. Determine cost to each graduating senior. Set CHESF membership deadline for graduating seniors.
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Collect any fees charged, and keep list of expenses; submit to
Treasurer for reimbursement or payment.
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Arrange
for emcee, guest speakers, if desired, and plan agenda. |
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Determine type of refreshments served and arrange for caterer or volunteers. |
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Make plans for graduation party if desired. |
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Arrange for decorations, gifts, awards, etc. as desired. |
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Determine length and content of senior presentations, set
deadlines to submit for approval, and advise when approved. |
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Determine vendor, style, and place order for diplomas. Follow up
as needed. |
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Determine certificates and awards for K - 11th grade
presentations. |
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Determine vendor, color of cap and gowns for seniors and place
orders. Determine gowns for kindergarten graduation. Follow up as needed.
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Respond to all inquiries in a timely manner.
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Report to Steering Committee orally or in writing at each properly
scheduled meeting
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Prepare and copy program (be sure to thank facility provider,
speakers and volunteers.)
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Plan for someone to arrive early for setup, be responsible for
cleanup after event, and assign other positions for volunteers to serve.
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Send thank you notes/e-mails after event to speakers, facility
provider, etc. as appropriate.
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Provide news article for CHESF monthly newsletter with details of
event.
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Train replacement for this position for next year.
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Events
